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UIC student and CMHS alum shares love of engineering with girls as member of Society of Women Engineers


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UIC Electrical and Computer Engineering student and CMHS alumnus ('13) Stephanie Sagun (right) is excited to introduce engineering to female elementary students during the "Mom, Me, and SWE" event on Nov. 12 at University of Illinois at Chicago.

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Crete-Monee School District 201U—Annual Budget Calendar

The budget calendar is an extremely important tool that can provide a good and basic education to our public and to our parents about the budgeting process. Many important aspects of the budget process are governed by laws to insure that the school district remains transparent with its constituents concerning the collection and expenditures of public tax dollars. Four months worthy of public note are the following:

September- by law the Board of Education must publicly adopt their budget by September 30.

November- the Board of Education publicly approves its financial audit from the previous budget year.

December- the Board of Education must adopt its annual tax levy and file a Certificate of Tax Levy with the county clerk no later than the last Tuesday in December.

March- the Board of Education usually adjusts their staffing numbers for the following school year by reducing personnel in what is termed as a Reduction in Force.

Click on the links below by month to find out more about what the District does each month in regards to district finances.

  1. June

    June- Prepare for Year-End Closing:
    • Complete final journal entries with proper documentation.
    • Process final checks for current FY accounts and claims.
    • Collect district attendance and transportation data for General State Aid (GSA) Entitlement and Student Transportation Claims.

    June- General State Aid Entitlement (ISBE 54-33) – For districts with an official school calendar end date before June 15th, the GSA Claim is filed with the Regional Superintendent by June 21st. For districts with an official school calendar end date of June 15th or later, the GSA Claim is filed with the Regional Superintendent within two weeks of the official school end date (105 ILCS 5/18-12). File on IWAS.

    June- Resolution adopted by Board of Education designating interest earned on each fund during the current fiscal year continues to be interest and does not become part of the principal balance of that fund (23 IL.Adm.Code 100.50.a.(4)). The resolution, which preserves the Board’s option to transfer interest earned on one fund to another fund, must be adopted prior to June 30 of the fiscal year. The actual transferring of interest between funds requires another resolution.

    June- Ascertainment of Prevailing Rate of Wages: Requires a School Board to adopt a resolution establishing prevailing rates for its area, publicly post or keep available for inspection the prevailing rate of wages, file a certified copy of the resolution with the Secretary of State and the Department of Labor in Springfield no later than July 15th of each year, and publish a legal notice of its wage rate determination within 30 days of the filing (820 ILCS 130/9).
  1. July

    July- July 1 constitutes the beginning of the fiscal year.

    July- Develop financial projections and presentation of tentative budget to Board of Education.

    July- Prepare documentation for annual financial audit.
  1. August

    August- Present Tentative Budget to Board of Education’s Finance Committee and publish notice of Budget Hearing to be held in September – the tentative budget must be displayed at least 30 days prior to adoption (105 ILCS 5/17-1). Tentative assumptions of the budget must include revenue projections, enrollment projections, staff projections, program needs, salary and benefit costs, and allocations for consumables and equipment.

    August- Auditors come to do annual audit.
  1. September

    Hold Public Hearing on the Budget (publish legal notice indicating availability for public inspection of tentative budget and date, time, and location of public hearing (105 ILCS 5/17-1) AND Adopt FY11 Budget: Districts must adopt annual budget by the end of the first quarter of the fiscal year and file with the County Clerk and the Illinois State Board of Education within 30 days of adoption. September 30 is the end of the first quarter of the fiscal year for most Illinois school districts and, therefore, the last day to adopt the annual budget (105 ILCS 5/17-1). Within 30 days of adoption, the annual budget must be (1) filed with the county clerk (35 ILCS 200/18-50) and (2) transmitted electronically with a deficit reduction plan, if required, to the Illinois State Board of Education (105 ILCS 5/17-1, amended 07/01/2006). If a school district has an Internet web site, the current annual budget must be posted on the web site. Parents or guardians of the school district’s students must be notified of the budget’s availability and the web site address (105 ILCS 5/17-1.2).
  1. October

    October- Present 1st quarter financial report to BOE Finance Committee. This quarterly report is important in terms of the Board’s decision to levy future taxes, as well as possible borrowing that can influence the tax rate for property owners. Review cash flow projections to determine if short-term borrowing will be necessary prior to the end of the fiscal year.

    October- Present draft of annual audit results to BOE Finance Committee.

    October- Begin to prepare/update financial projections for estimate property tax levy.

    October- Prepare estimate property tax levy to present to the Board of Education at least 20 days prior to the adoption of the property tax levy (35 ILCS 200/18-60).

    October- The Fall Housing Report is due through the Student Information System (SIS). Examine enrollment trends for the past 10 years and make projections for next fiscal year when the time comes for future budget planning.

    October- Start conversations with Maintenance & Grounds department to determine maintenance projects to be done in the Summer of 2011. Developing estimated costs of projects are necessary for future budget planning and for the development of necessary bids to be done in the winter of the current school year.

    October- Quarterly Expenditure Reports for Categorical Grants are due to ISBE.
  1. November

    November- Annual Audit is presented, discussed and adopted by the Board of Education.

    November- Limitation of administrative costs worksheet filed with the Illinois State Board of Education (105 ILCS 5/17-1.5). The report is to list the actual administrative expenditures for the prior year from the district’s audited Annual Financial Report (AFR) and projected administrative expenditures for the current year from the budget adopted by the school board. This report is attached to and usually filed with the AFR.

    November- By November 30, the district must publish in the local newspaper the Annual Statement of Affairs (ASA). 105 ILCS 5/10-17 requires school districts to: (1) publish in the local newspaper a summary of the ASA, (2) have copies of the ASA available in the administrative office, and (3) submit the ASA electronically to the Illinois State Board of Education by December 15th (for publication on the ISBE website on January 15th).

    November- Prepare Truth in Taxation Notice (if necessary).

    November- Present estimate property tax levy to the Board of Education at least 20 days prior to the adoption of the property tax levy (35 ILCS 200/18-60).

    November- November 30 will be the last day for a governing body to pass a resolution to place referenda on ballot with the local election authority for a referenda to take place the following February.
  1. December

    December- Present a report of the condition of district facilities describing major maintenance needs, life safety work, and program-related building project needs. Identify for the Board priority projects for inclusion in the following year’s budget and propose summer projects to BOE’s Finance Committee with estimated costs. Gain permission of committee to put identified projects out to bid.

    December– Public policy question(s) for referendum at the February General Primary Election must be certified by the local election official to the election authority (10 ILCS 5/28-5).

    December 15– School districts must submit the Annual Statement of Affairs (ASA) electronically to the Illinois State Board of Education (105 ILCS 5/10-17). Also, copies of the ASA must be available in the administrative office of the school district.

    December- Board of Education adopts the annual tax levy. If the estimate of taxes to be levied is more than 105% of the prior year’s tax extension, a Truth In Taxation Public Hearing must be held (35 ILCS 200/18-70). A public notice must be published and strict format and timelines must be followed as stated in 35 ILCS 200/18-75 and 35 ILCS 200/18-80.

    December- Last Tuesday in December – Certificate of Tax Levy (ISBE 50-02) filed with the county clerk (105 ILCS 5/17-11; 35 ILCS 200/18-15).

    December- If the final adopted levy is more than 105% of the prior year’s tax extension and exceeds the amount stated in the Truth In Taxation Notice, the school district must publish a Notice of Adopted Property Tax Increase within fifteen days of the adoption of the levy (35 ILCS 200/18-85). The specific format of the Notice can be found in the above cited section of the Property Tax Code.
  1. January

    January- Present 2nd quarter financial report to BOE Finance Committee and/or full Board of Education. This report significantly guides future budget and program decisions for the FY12 school budget. Review cash flow projections to determine if short-term borrowing will be necessary prior to the end of the fiscal year.

    January- Put summer work projects out to bid.

    January- Estimated Best Three Months Average Daily Attendance for the 2010-11 school year is submitted to the Illinois State Board of Education on IWAS.

    January- Quarterly Expenditure Reports for Categorical Grants: The Illinois State Board of Education will notify the school district via E-mail as to which grants must file on IWAS.

    January- Annual Affidavit for Exempt Property is filed with the county assessor (35 ILCS 200/15-10).
  1. February

    February- Statement of Economic Interests: Alphabetical list of names and addresses of board members and school employees required to file the Statement must be prepared by the chief administrative officer, or his or her designee (usually the Superintendent or Business Official). The list is to be certified and then sent to the county clerk (5 ILCS 420/4A-106). Each individual has until May 1st to file the Statement with the county clerk (5 ILCS 420/4A-105).

    February- Board approves bid(s) for summer projects.
  1. March

    March- the Board of Education usually adjusts their staffing numbers for the following school year by reducing personnel in what is termed as a Reduction in Force.

    March- Meet with principals and department supervisors concerning budget and summer maintenance projects.

    March- Continue with other bid preparation and solicitation projects.

    March- Meet with HR to understand tentative staff and program needs for FY12.

    March- Schedule Independent Audit.
  1. April

    April- Present 3rd quarter financial report to BOE Finance Committee and/or full Board of Education. This report estimates end of year fund balances and includes tentative assumptions and projections for FY12 school budget.

    April- Designate surplus supplies and equipment for sale or donation.

    April- Submit Expenditure Reports for Categorical Grants. The Illinois State Board of Education will notify school district’s via E-mail as to which grants must file on IWAS.

    April- Remind board members and school employees required to complete the Statement of Economic Interests that the last day to file the Statement with the county clerk is May 1.
  1. May

    May- Statement of Economic Interests must be filed with the county clerk by board members and school employees required to complete the Statement (5 ILCS 420/4A-105).

    May- Complete FY12 budget and maintenance conversations with building principals and department supervisors.

    May- Board approves bids for products or services needed for the 2010-2011 school year.

    May- Board of Education designates “some person or persons” (typically the Superintendent and/or Business Official) to prepare the budget in tentative form (105 ILCS 5/17-1). This is a good month to place this item on the Board agenda because designation/authorization should be done prior to starting the budget development process. [A sample resolution can be found on page 37 of Mechanics of a School District Budget, an ISBE publication that can be downloaded from their website.]


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Crete-Monee School District 201-U 1500 Sangamon Street, Crete, IL 60417 Phone: 708-367-8300 Fax: 708-672-2698