Purchasing Policies and Regulations
The Purchasing Department is responsible for the purchase of supplies, equipment, services, and the development and maintenance of all non-employee contracts for the school district.
The Purchasing Department maintains a threshold of $25,000. Items over $25,000 require a competitive sealed bid or RFP to be released by the Purchasing Department.
Procurements of $25,000 or more for biddable goods or services and for $25,000 or more for non-biddable goods or services, per supplier, per fiscal year, must be reported to and approved by the Board of Education.
The school board approves the award of all bids at a regularly scheduled board meeting after the bid period expires and a vendor contract is recommended to the Board for approval. The Business Office submits for board approval awards of all bids it issues exceeding $25,000 to the Crete-Monee School District 201-U. Below is a link that provides detailed information on all contracts awarded over $25,000 submitted to CM201-U.
Contracts over $25,000
Any school or department purchasing from $5,000 to $24,999 must obtain three competitive quotes. Quotes may be secured by: telephone, letter, email, or facsimile.
When soliciting quotes, a minimum of three vendors must be contacted. Quotes that have been received should be forwarded to the Purchasing Department for review and approval.
Vendors should not receive approval to perform delivery of services or commodities without the purchase order issued from the Purchasing Department. The purchase order is the only legal authorization for a vendor to deliver goods or perform services.